![]() ![]() ![]() If you find problems, try to fix them in Publisher and re-save as PDF. Export to Text (Accessible) and/or use the Tags panel to check the reading order.Use Set Alternate Text tool to check alt text and mark any images that don't communicate anything as "Decorative".In Acrobat, use the Accessibility Check to find issues.Check & Correct Accessibility - Publisher doesn't have an accessibility checker, so you will need to use Adobe Acrobat to check:.While you're in the Save As dialog, Add a Title for your document if it doesn't already have one.If you pick Minimum Size, Commercial Press, or Custom, it may be un-checked, so check it again. When saving as PDF, click the Options button, and make sure"Document structure tags for accessibility" is checked.Save As PDF - Make sure "Document structure tags for accessibility" is checked.Check that all text/background color combinations "Pass (AA)".Color - Use the free Colour Contrast Analyser to check colors.Publisher doesn't have a way to see the order of elements, so do this carefully and check the order in Adobe Acrobat to be sure (see below).After you are done adding everything to your document, click each element, in the order in which they should be read, and click Bring Forward, Bring to Front.Use separate elements for each "chunk" of content, for example, if you have some text, a picture, and more text, make them three separate elements (two text boxes and a picture).Order - Use "Bring to Front" to set document order.If you have to include tables, keep them VERY simple and plan to mark the headers in Acrobat. Publisher doesn't have a way to mark row or column headers in tables.Choose 'File' > 'Save As', and select 'PDF' in the File Type section. Tables - Avoid using tables (or keep them VERY simple). First, open the InDesign document that you wish to convert.For decorative images (those that don't really communicate anything), leave the alt text blank, and use Adobe Acrobat to mark it as decorative (see below).Don't describe the picture enter alt text that communicates what the picture is meant to communicate. ![]() Right click a picture, select Format Picture, Alt Text, and enter the Alternative Text.Pictures - Add Alt Text to Pictures (and Shapes, Smart Art, etc.).Use Heading 1 for the title of the document, Heading 2 for main section headings, Heading 3 for sub-section headings, etc. Video demonstrates how to convert Publisher to InDesign with Markzware Pub2ID data conversion software.Right-click a style and use "Update to Match Selection" or "Modify." to customize it's appearance. If you need to use Publisher, here are some tips that can help: Quick Tips If you use Publisher to make PDFs, you will need to use Adobe Acrobat to fix accessibility issues. Because of this, you may want to consider using Word or InDesign instead of Publisher. If the purpose is just to get kids familiar with the IDEA of using indesign or other publishing software from a.technical program knowledge point of view (as in getting them to use their brains and learn something new/problem solving) publisher might make more sense.Microsoft Publisher doesn't have all the accessibility tools of other Microsoft 365 applications. i taught myself photoshop in high school and it's the major reason i got into this field. If the purpose of this class is to teach kids marketable skills they can use in creative fields the adobe suite is hands down industry standard. That being said, the adobe suite is cost prohibitive for many smaller businesses. knowledge of the adobe suite (indesign, photoshop, illustrator, after effects) is a great skill to have and is useful in many creative fields where macs are standard. I don't have any concrete data to show, but i can say as someone who works in major publishing i've only used indesign. ![]()
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